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BALTICA EQUESTRIAN TOUR 2020 COVID-19 SAFETY REGULATIONS

19.06.2020

BALTICA EQUESTRIAN TOUR 2020 COVID-19 SAFETY REGULATIONS

I. Zones

1. Due to security reasons, 4 zones have been designated at the venue.

1.1. Parking Zone

a) Only participants of the event are allowed in the Parking Zone.

b) There must be minimum 2 m distance between vehicles.

1.2. Competition Zone

a) Arenas: only officials, athletes and trainers are allowed in the arenas.

b) Warm-up arena: only officials and athletes on horseback preparing for a start are

allowed in the warm-up arena. Trainer or groom can be present in the main warm-up

arena 15 minutes before the start of their athlete.

c) Jury box: only officials running a competition and staff needed to run the competition

are allowed in the jury box.

1.3. Show Office Zone

a) Maximum permissible number of people in the show office = 10, 1 person per

workstation.

b) Except for office staff, only officials, athletes and accompanying persons are allowed in

the show office.

1.4. Stable Zone

a) Only officials, athletes, grooms, trainers and guardians of minors are allowed in the

Stable Zone.

b) Only persons performing necessary tasks with horses, e.g. feeding and watering,

cleaning of boxes, care and regeneration treatments, preparing for starts, may stay in

the Stable Zone.

c) Performing tasks or treatments with horses is forbidden in the stable corridors. All

activities should be performed in boxes or outside the stable tents.

d) Stable Zone can be accessed by two entrances, at which mandatory body temperature

checks are conducted.

2. Event staff have access to all zones.

II. Procedure for entering the event venue

1. All participants of the event enter the venue by one of three entrances:

1.1.Gate in the Parking Zone – for arriving athletes, their teams and horses. The parking gate is

closed round-the-clock and opened only during arrivals. There is mandatory body

temperature check at the gate conducted by a member of security team.

1.2. Back gate – for arriving participants. The gate is open during the day and closed for the night.

There is mandatory body temperature check at the gate conducted by a member of security

team.

1.3. Main gate – for staff and officials. The gate is open during the day and closed for the night.

There is mandatory body temperature check at the gate conducted by a member of security

team.

2. If a person has elevated body temperature or feels unwell, they are not allowed to enter the

venue and the security notifies the medical team.

III. Safety measures at the venue

1. Every participant is obliged to:

1.1. Cover their mouth and nose using clothing, mask or helmet, unless 2 m distance from other

participants is kept.

1.2. Regularly disinfect hands in disinfecting stations located e.g. in the toilets, show office,

Parking Zone, Competition Zone and Stable Zone.

1.3.Undergo body temperature check every day at one of the gates/stable entrances.

2. There are 19 toilets at the venue.

3. Payments in the on-site gastronomic facilities can only be made by card. Cash is accepted for

payments of entry fees.

4. If a participant experiences symptoms such as fever and one of the following symptoms: cough,

shortness of breath, excessive sweating, muscle pain or exhaustion, they should immediately

inform the organiser: +48 691 934 350 or +48 669 024 779. There is a designated isolation room

at the venue equipped with masks, hand sanitizers and disposable gowns. Round-the-clock

COVID-19 helpline of the National Health Fund is available at +48 800-190-590.

5. Restrictions and solutions for different groups of participants:

5.1.Athletes

a) Athletes are allowed in the Parking Zone, Competition Zone, Show Office Zone and

Stable Zone.

b) Athletes are not allowed in the jury boxes. All affairs are settled remotely.

c) During course inspection the minimum distance of 2 m is kept.

5.2. Trainers

a) In order to limit direct contact, trainers give instructions outside the warm-up arena,

keeping minimum 2 m distance from other participants.

b) Trainer can only enter the warm-up arena when the rider is jumping, 15 minutes

before a start in a competition.

5.3.Grooms

a) Grooms are allowed in the Stable Zone and outside of warm-up and competition

arenas, while keeping minimum 2 m distance from other participants.

b) In case a rider is not accompanied by a trainer, a groom is allowed to enter a warm-up

arena while the rider is jumping, 15 minutes before a start in a competition.

5.4. Medical team is stationed in an ambulance between the arenas. The ambulance is equipped

with a ventilator.

5.5.During competitions, event veterinarian is stationed in a clearly labelled vehicle in close

proximity to the competition arena and remains in contact by phone with officials.

5.6. Farrier is on an on-call duty in his vehicle.

5.7. The public showers are not allowed on the venue.

IV. Responsibility of a participant

1. A participant, whose behaviour poses a threat to the safety of other participants and who

doesn’t follow instructions of the staff and the security, can be immediately removed from the

event venue. This decision can be made by Ground Jury President, Ground Jury Member or the Organiser.

 

  • Ciekocinko stables
  • Ciekocinko 9, 84-210 Choczewo, North Poland
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